Donation Request Sample LettersAs a service to PTA/PTO groups and non-profit organizations, SchoolPals is providing the following sample letters which may be used to request donations from companies and organizations. Many of the sample letters have been compiled from posts on the PTO Today web site. If you would like to add your sample letter, please email to info@schoolpals.net. To print, click "Print this Page" from the sidebarDear Business Manager,
We are writing you today in the hope of soliciting your support for the your school Fall Festival. Your generous support will help us bring a wide variety of educational materials into the classrooms at Minooka Schools.
Our continuing mission is to raise for educational materials that provide our teachers the resources to support the curriculum in our classrooms. Our school district Fall Festival will be held on Saturday, date. We will be creating and auctioning off a variety of baskets that will include household products, toys, small appliances and gift certificates. Your business can make a monetary, product or a service donation. Any of them would be greatly appreciated. We would be sure to recognize our contribution in our programs that will result from your generosity, on the baskets themselves and we will announce your participation during the silent auction results.
We hope you will consider contributing to this worthwhile cause. Your donation can be sent to:
your name
phone #
e-mail adress
Thank you again for helping us to provide our students with resources for a better education. We also hope that we are able to help you promote your business in our growing community. Letter from Debbie B *********************** On behalf of Calahan St. Elementary School and PTA, I would like to thank you in advance for your support of our mission to improve the lives of our children. Our primary spring project is our building and redesigning of our Edible Garden and Schoolyard Habitat, scheduled for April, 21st and 22nd, 2006. Campus enhancements and beautification projects have been very successful for us in the past, thanks to the generous support of businesses, such as yours, our school parents and our hard working students. This year, we are excited to build our Edible Garden and Schoolyard Habitat to help foster ecological education, integrate nature/habitats and ecology into our core curriculum (to help enhance grammar, literacy, math, science and social skills). In the past, we have had tree planting days, flower and flora projects, and recycling and ecology projects.
We are asking you to consider donating items/ building materials for our project. Your contributions can be in the form of actual merchandise or gift certificates for products or services. Monetary donations are also welcome. We have enclosed a donation form for your convenience. All donations need to be received by April 10th, 2006 to be included in this year's event. We are a non-profit organization and your donations will be tax exempt. Upon receipt of your donation, you will receive a thank you note with our tax ID number that will serve as your receipt for tax purposes.
In return for your generosity, your company will be announced as a sponsor of the Calahan Edible Garden and Schoolyard Habitat and Calahan St. Elementary School, listed and on our school website (LAUSD.k12.ca.us/Calahan_EL), our Calahan Edible Garden & Schoolyard Habitat website(home.mcihispeed.net/~gmsnctry/index.html), and listed in our School and PTA monthly newsletters.
If you have any questions or need any additional information, please email me at the address below, or phone xxx xxx-xxxx. We hope you will assist us in this endeavor -- your contribution is 100% tax deductible and greatly appreciated. Thank you for taking the time to consider our request.
Sincerely yours,
Name
Title
Email
School
School Address
TAX ID # xx- xxxxxxx
Letter from Shawn ****************
Hello,
My name is and I am writing to you on behalf of the Dominion Trail Elementary School PTA. Our school has 800 students and the PTA provides money for field trips, cultural arts assemblies, class room supplies and other educational materials to enhance our children’s education. We hold several events throughout the year including a dance, bingo, a holiday shop, and other fun family events to raise funds for these activities and supplies.
I would like the opportunity to introduce your business to my colleagues, their family and friends. Would you be willing to donate to our school this year? Our organization is a non profit organization under Section 501(c)(3) of the Internal Revenue Code, so your donation is fully tax-deductible. Our U.S. Tax ID number is . Your business will also be mentioned in our monthly newsletter.
If you are able to donate, please send the donation and the estimated retail value to the following address:
(school's address here)
If you have any questions, please call me at Thank you for your consideration.
Sincerely,
(your name here)
Donation Chair
(email addy)
(phone #)
Letter from Maggie **************** (ON SCHOOL LETTERHEAD)
Dear Business Owner/Manager,
On (GIVE DATE), (SCHOOL NAME) in (CITY) will be holding its annual (WHATEVER EVENT). Not only is it a fun night and a community building event, but also a fundraiser for (SCHOOL NAME) Parent-Teacher Group. Funds raised from this event will be used to purchase (LIST WHAT YOU PLAN TO DO WITH THE $).
Two of the most popular activities of (NAME OF EVENT) are the Silent Auction for the adults and the Children’s Raffle for the kids. Our goal for the Silent Auction is to solicit donations of interesting items and gift certificates that will be sold to the highest bidder. For the Children’s Raffle, we look for toys, games, gift certificates, etc., that the children can purchase chances for.
Would you please consider donating this year for either or both of these activities? Any donation of any size or value would be greatly appreciated!
Your donation can be sent to the school in my name:
YOUR NAME
TITLE(ie..Fun Night Coordinator)
ADDRESS
CITY, STATE, ZIP
Please fill out the attached form and include it with your donation. If possible, we would like to receive all donations no later than (SPECIFY DATE)2006.
I look forward to hearing from you soon. The staff and parents greatly appreciate whatever you can do to help the children at (NAME SCHOOL AGAIN)
Sincerely,
Your Name
Title
Your Phone Number
(PAGE 2)
(NAME OF SCHOOL) PTO
Silent Auction Donation
EVENT DATE:
Donor Information
Company Name:_____________________________________________
Address:__________________________________________City, State & Zip: _______________________________
Phone: ___________________________________
Check here if you wish your Business to be listed as anonymous “Friend of PTO,” NOT by donor’s name
Information Pertaining to Donation
Name of Donor’s Estimated
Item(s): ______________ Value: $_________________
Describe Additional Details of Donation, if necessary (restrictions, sizes, colors, etc.)
__________________________________________________
__________________________________________________________________________________________________
Signature of Donor Date
Please return this form and/or donation to:
(NAME) School
Attn: (YOUR NAME)
ADDRESS:
Phone:
Fax:
Email:
This form, when signed below by an officer of the (NAME OF SCHOOL) PTO, will serve as your receipt. The (SCHOOL NAME) PTO is a nonprofit section 501(c) 3 tax-exempt organization (Tax ID#: #######). Values of donated items have been set by the donor and not verified by the (SCHOOL NAME) PTO. We have not provided you with any goods or services in exchange for your donation.
_______________________________________________
PES PTO Officer Signature Date
Letter from 34mepto *************** School Name
Group Name
Address
City, State, Zip
Franklin School needs your help!
Franklin School is an exciting, student-centered K-8 school located in rolling hills at the base of the Sierra Nevada Mountain Range. Our school district serves the towns of Loomis and Granite Bay. Our campus is secluded and beautiful. With park-like grounds, Franklin School is a safe and attractive site on which our 700 children can become actively engaged in, and excited about, their own education.
Over the years Franklin has had a great deal of support from their staff, parents and children. Now we are looking to the community for support. Franklin School will be holding our annual Fall Festival on October 28, 2000. The festival not only is a fun family event, but a substantial fundraiser for the schools’ Parent Teacher Club. Funds raised will be used to provide programs and materials for our children at Franklin School. We are asking the general community to donate gift certificates, tickets, merchandise or any other item that could be used in our raffle or silent auction. Any and all donations, large or small, will be greatly appreciated and are tax deductible. We will be recognizing all donors in our monthly newsletters. If you have any questions regarding our fundraiser please do not hesitate to contact Sandy at(Phone # deleted!). Arrangements can be made to pick up donations if you prefer. Thank you in advance for your generous donation. Donations can be sent to the following address: Franklin Elementary School
Parent Teacher Club, Inc.
Attn: Fall Festival Respectfully,
Sandy
Fall Festival Committee Member
Franklin Parent Teacher Club
Letter from intomykids ****************
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